Policies & Procedures
In order to ensure that the Harbor Humane Society’s name, image and reputation are properly represented, we ask that all third-party fundraisers abide by the following policies. Your cooperation will help us guarantee consistency and quality in the events.
- Harbor Humane Society can provide informational materials about HHS and our programs and services. Advance notice is needed with quantity and types of information requested in order for HHS to provide these materials. Feel free to print and use the following materials for your event.
- HHS services & thank you flyer
- HHS brochure
- Due to the number of requests we receive, Harbor Humane Society may attempt to provide, but cannot guarantee:
- Promotion of your event in our publications
- This may include listing on our community calendar, advertising on social media sites, and/or displaying posters inside our facility.
- Staff, volunteers, or animals may be able to attend. All animals must be accompanied by a trained HHS staff member or volunteer.
- While we may be able to provide guidance for your event, we do not have the personnel to handle the organizational and administrative tasks associated with third-party events. Therefore, you are responsible for all details of the event, including: underwriting or providing all of the related costs, recruiting volunteers to help at the event, creating flyers for the event and working the actual event.
- We do ask that you submit all publicity and promotional material containing Harbor Humane Society’s name and/or logo to Harbor Humane Society’s Development Manager for review and approval prior to publication and distribution of these materials.
- The event must be promoted in a manner to avoid statements or the appearance that HHS endorses any product, firm, organization, individual, or service.
- All promotional materials must clearly state the percentage or portion of proceeds that will benefit HHS.
- Event organizers are responsible for obtaining all permits, especially for raffles, as well as their own liability insurance to cover the event. HHS is not financially liable for the promotion and/or staging of third-party events.
- We cannot process third-party event expenses. Only final net proceeds from the event can be processed by HHS. Third-party fundraising events must be financially self-sustaining without contribution from or financial risk to Harbor Humane Society.
- Harbor Humane Society is the beneficiary – not a sponsor – of third-party fundraising events. Promotional materials that use Harbor Humane Society’s name should incorporate the following statement: “Proceeds to benefit Harbor Humane Society.”
- Please note that third-party and community fundraisers cannot be held at Harbor Humane Society.
- We are happy to provide acknowledgements to individuals and businesses that have made donations to HHS through your event, but we must receive each person/businesses full name, address, donation type and amount.
Tips & Tricks For Success
- Get help from friends and family! Friends and family can help you brainstorm ideas, delegate the work, and have fun doing it- which will help you raise more funds for the animals.
- Set a realistic fundraising goal! When you start planning your fundraiser and collecting ideas, be sure to identify your expenses and potential sources of revenue and donations. This will help you set a realistic fundraising goal and minimize expenses.
- Keep expenses low! One of the best ways to increase the amount of money you raise at an event is to limit the amount of money you spend. Keep the expenses low by asking people to donate or discount event-related expense items, such as entertainment, venue rental, decorations, food, beverages, and auction items.
- Look for support! Consider asking for sponsorships or underwriting for your event. Put together a short proposal with information about your event and the likely attendees. Make sure to include information about the benefits and recognition your sponsors will receive.
- Get the word out! A large part of your success will depend on how well you spread the word and the number of people you invite. How do you plan to let people know about your event? Consider using social media to create an event page and posting the details. The more you get the word out, the more animals you will help!
- Use other ways to raise money! What other things can you add to your event to raise funds? What about live or silent auctions, raffles, 50/50 raffle, passing the hat, selling food or merchandise, etc.? Be creative and you will be surprised at the additional funds you raise from these little extras.
- Say thank you! Remember to send letters to all of the supporters and volunteers that helped make your event a success; you will probably need their help again next time.
- Keep up-to-date lists! Having a list of your event contacts makes next year’s event or future planning much easier. Make sure all lists have the most up-to-date information, including phone, email, name and addresses.
- Mark your calendar! If you plan to make your event an annual one, set a date early and be sure to let everyone know as soon as possible so they can plan to attend, volunteer or support you again!
- A fundraiser for HHS may be a way to get in your volunteer or service hours.
If you have additional questions about your fundraising event, please contact us at firstname.lastname@example.org or 616-399-2119 ext. 111.